Terms of Service
Welcome to The Rail Roster ("the Service"), a web application for cataloging model-train collections, operated by The Rail Roster ("we," "us") . By creating an account or using the Service, you agree to these terms.
1. What the Service is
The Rail Roster helps you catalog, organize, value, and share your model-train collection. Your collection data and photos are stored in your own Google account (Google Sheets and Google Drive) — not on our servers. We provide the software that reads and writes that data at your direction.
2. Your account
You sign in with your Google account. You're responsible for keeping access to your Google account secure. You must be at least 18 to subscribe.
3. Trial, subscription, and billing
- Free trial: 3 weeks, full features. A card is needed to start it, but it is not charged until the trial ends — cancel any time before then and you pay nothing. One trial per person.
- Subscription: $75 per year (plus any applicable sales tax), billed annually through our payment processor, Stripe. Your subscription renews automatically each year until you cancel; Stripe emails you before each renewal.
- Canceling: cancel anytime through the subscription portal (linked in the app). Canceling stops future charges; your access continues through the end of the year you've paid for. We don't offer partial-year refunds, except for the train-show 7-day refund below.
- If your subscription lapses: the Service becomes view-and-export-only. Your data remains yours, in your own Google account, fully intact — you can view, print, and export it without an active subscription.
- Beta participants receive the free period we've communicated to them individually.
- Specials: from time to time we offer specials, such as a train-show price. A special can change these terms for that purchase — for example, it may replace the free trial with a different offer — and the terms shown when you sign up for the special are the ones that apply.
- Train-show price refunds: if you join at a train-show price and change your mind within 7 days of joining, email support@therailroster.com for a full refund.
- We may change pricing with at least 30 days' notice; changes apply at your next renewal, never mid-term.
4. Your data is yours
Everything you catalog — items, values, notes, photos — lives in your Google Sheet and Drive and belongs to you. We claim no ownership of it. Delete the app's access anytime in your Google account settings; your data stays with you.
5. Community data (optional)
If you opt in, the Service may share anonymous catalog information (such as item numbers, conditions, and identification results — never your name, email, or collection totals) to improve the shared reference catalog for all collectors. You can opt out in Preferences at any time.
6. Reference information — no guarantees
The master catalog, variation descriptions, year and identification suggestions, and any linked reference material are provided for convenience and may contain errors or omissions. The Service is not a price guide and reports generated by it are not certified appraisals. Always verify important details independently before buying, selling, or insuring.
7. Acceptable use
Don't use the Service to break the law, infringe others' rights, resell or scrape the reference catalog, probe or disrupt the Service, or share your subscription across multiple people. We may suspend accounts that do.
8. Disclaimers and limits on liability
The Service is provided "as is" without warranties of any kind, express or implied. To the fullest extent permitted by law, we are not liable for indirect, incidental, or consequential damages, or for loss of data held in your own Google account; our total liability for any claim is limited to the amount you paid us in the twelve months before the claim.
9. Changes and termination
We may update these terms; if we make material changes we'll notify you in the app or by email at least 30 days before they take effect. You may stop using the Service at any time. We may discontinue the Service with at least 90 days' notice — and because your data lives in your own Google account, it stays with you even then.
10. Governing law and contact
These terms are governed by the laws of the Commonwealth of Kentucky. Questions: support@therailroster.com.